Last edited on: 03-02-2024
1. APPLICABILITY OF PRIVACY POLICY
1.1 The capitalised definitions in this Privacy Policy have the meaning assigned to them in the General Terms. In addition, the following definitions are used:
Personal Data: any data relating to an identified or identifiable natural person that is being processed by SimplyAi or by third parties engaged by SimplyAi.
Website: the website https://www.simplybusiness.ai/
User: An individual or entity who accesses, uses, or interacts with the Solution or Services provided by SimplyAi, including, but not limited to, the client's employees, contractors, agents, or representatives authorized by the client to utilize the Solution or Services on the client's behalf.
1.2 This Privacy Policy applies to every use of the Services and Solutions provided by SimplyAi and the Website and regulates the processing of Personal Data via the Solutions and the Website.
1.3 By using the Solutions and/or the Website, the User agrees to this Privacy Policy.
2. CONTROLLER
2.1 SimplyAi is the responsible party or controller for data processing in relation to creating an account. The SimplyAi solutions also process personal or corporate data, which is governed by this privacy policy.
3. PROCESSING OF PERSONAL DATA AND SURFING BEHAVIOUR
3.1 SimplyAi may collect and/or provide the following Personal Data via the Solutions and the Website:
a. names and addresses;
b. location data;
c. contacts;
d. photographs, audio, media and other files;
e. surfing behaviour within the Solutions and Website.
3.2 These Personal Data are collected by means of surfing behaviour or by other use of the Solutions and/or Website.
3.3 SimplyAi will not store these Personal Data of Users any longer than is necessary for the purpose of the processing. SimplyAi will only process the Personal Data in accordance with applicable privacy and GDPR laws.
4. PROCESSING OBJECTIVES
4.1 SimplyAi will only collect and process Personal Data for the objectives specified below:
a. the normal operation of the Solutions and/or Website;
b. improvement of the Solutions and/or Website;
c. only with permission of the data subject, for direct marketing purposes.
5. SECURITY
5.1 SimplyAi will take necessary organisational and technical security measures to secure Personal Data and to prevent their misuse, loss or modification.
5.2 SimplyAi ensures the security of your Personal Data by partly processing it on highly secure servers provided by Google. However, in the unlikely event of a security breach on Google's servers that leads to loss, theft, or any other misuse of your information, SimplyAi cannot be held legally liable.
5.3 All other data is stored and processed on secured servers hosted by Cyber Fusion
6. COOKIES
6.1 To ensure the proper operation of the Solutions and the Website, SimplyAi uses cookies.
6.2 Cookies are small pieces of information that are stored by the browser on the User’s computer. SimplyAi uses various types of cookies for various purposes.
a. Functional cookies: cookies needed for the proper operation of the Solutions, including cookies needed to create an account;
b. Analytical cookies: cookies that ensure that insight is obtained into the manner in which Users use the Solutions and/or Website, or parts thereof, so that SimplyAi can improve the Solutions and/or Website, thereby aligning to the extent possible with what Users find interesting and important. SimplyAi does not use the data obtained from cookies to study app use at an individual level, but only at an aggregate level.
6.3 SimplyAi only uses third-party cookies to improve the quality and effectiveness of the Solutions and/or Website.
6.4 In so far as required by law, the User hereby gives unambiguous permission for the use of the aforementioned cookies.
6.5 Most browsers will accept cookies in their default setting. The User can change the browser settings to disable cookies or so that the display indicates when a cookie is being sent. However, some features and services of both the Solutions and the Website may not function properly if cookies have been disabled.
7. THE RIGHT TO ACCESS, CORRECT, PORTABILITY AND DELETION
7.1 You can request SimplyAi for access to your Personal Data processed by SimplyAi. You can also request that SimplyAi correct, supplement, delete, block or transfer your Personal Data. In addition, you may withdraw previously given permission to process your Personal Data. SimplyAi will grant your requests in accordance with applicable privacy laws.
7.2 To avail yourself of such rights, please contact SimplyAi’s customer service.
8. OTHER PROVISIONS
8.1 SimplyAi reserves the right to regularly amend this Privacy Policy. It is your responsibility to regularly read the applicable terms and conditions. This Privacy Policy was most recently amended and revised in May 2023.
8.2 If a provision from this Privacy Policy is void, this will not lead to the other terms and conditions being void. The void provision will be replaced with a valid provision which corresponds as closely as possible to the intention of the void provision.
9. DISPUTES
9.1 This Privacy Policy is governed by the laws of the Netherlands.